TIMETRACKER is an expense management tool that allows you to keep control of your spending. The system is not limited to a single online input data, but integrates all the processes of administration and analysis.
The module is integrated into the security system of TIMETRACKER allowing you to define roles and assign them to employees. These roles define access rights to the different sections of the system. Alternatively, you can define if emails and notifications will be sent to the consenter and the employees, informing them of the actions to be taken or adopted.
You can associate your expenses to your projects and/or tasks. The association will allow you to analyze the cost of your projects and tasks. You can also analyze your expenses by project, by category of project and by category of task.
TIMETRACKER integrates the process of approval of expenses. You identify a consenter who will be responsible to review and approve the expense of your employees. The consenter will have access to all the necessary information to help him make a decision. It may accept or reject the expense.
TIMETRACKER allows you to add another level of approval, specifically designed for the accounting department. This level will indicate the payment of the refund. You can configure the system to activate or not this. If it’s disabled, then approving the expense will be automatically considered as paid.
You can associate your employees to a scale of expense. Each scale will allow you to define the type of reimbursement by type of expenditure, (real, flat-rate fee or flat-rate fee with ceiling). More, the scale will allow you to set a budget that will limit the expenditure by type of expense. You can identify daily, weekly and monthly budgets. You can identify if the budget is mandatory or optional. In the latter case, the employee will have to justify its expense.
The expenses module integrates a complete analysis and reports section. You can analyze the state of your expenses for any desired period. You can analyze spending by the following areas: by clients, by project, by project category, by categories of tasks, by type of spending, by category of type of expense, by employees and by consenter. You can also analyze the trend of your spending over a period of time. For each section of the expense module, you can generate reports that can be exported or printed.
Your expenses can be registered in a foreign currency and TIMETRACKER will automatically do the conversion. Conversion will be based on the rate in force at the moment of registration. The refundable amount will be converted into the currency of the company. It is possible to disable the automatic conversion at the time of registration, which allows to manually entering the converted amount.